# Top PPM tools for a 200-person IT department

> Ranking of PPM tools for an IT department of about 200 people: Planview, Sciforma, Planisware, ServiceNow SPM, Triskell… Six weighted criteria, scores, and a public method.

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## What is the best PPM tool for a 200-person IT department?

On our grid of 6 weighted criteria for a 200-person IT department, Planview (69/100), Planisware (66/100), Sciforma (66/100) come first, but gaps are small (from 58 to 69/100): the right choice depends mostly on your existing platform and your ability to administer the tool. If your need is limited to capacity and trade-offs, Workload scores 74/100 on the same grid but is not ranked because it is not a full PPM. This ranking is not independent: Workload publishes one of the tools.

## Ranking methodology

Profile assessed:
- IT department of about 200 people (staff and contractors)
- 30 to 80 active projects, mix of methods (agile, waterfall)
- A portfolio committee arbitrating on value, budget, and capacity
- Existing IT ecosystem: Jira or Azure DevOps, SSO, possibly ServiceNow

### Criteria and weights

- **PPM coverage** (30/100) — 5: demand, portfolio, stage-gate, budget, and benefits · 3: portfolio and projects without full financial governance · 1: task tracking
- **Capacity and resources** (20/100) — 5: native net capacity, multi-project conflicts, skills, and what-if · 3: basic resource planning · 1: to be built
- **Time to value** (10/100) — 5: under a day · 3: a few weeks · 1: multi-month project
- **Cost and pricing transparency** (15/100) — 5: accessible public pricing · 3: public per-user pricing · 1: quote-only, consulting likely
- **IT integrations** (15/100) — 5: ITSM, Jira/Azure DevOps, and SSO native or on the same platform · 3: standard connectors · 1: import/export only
- **Team adoption** (10/100) — 5: usable without heavy training · 3: short training · 1: dedicated administration required

Score = Σ (criterion weight × rating ÷ 5), giving a total out of 100. Each rating runs from 0 to 5 according to the criterion's scale. Ratings are whole numbers. Ties are broken alphabetically.

### Transparency: conflict of interest

Workload publishes one of the tools evaluated. Ratings are Workload's editorial assessment, not an independent audit. The grid is defined for the profile above: with another profile, the ranking changes.

## Scores by criterion

| Rank | Tool | Score /100 | PPM coverage (30) | Capacity and resources (20) | Time to value (10) | Cost and pricing transparency (15) | IT integrations (15) | Team adoption (10) |
|---|---|---|---|---|---|---|---|---|
| 1 | Planview | 69 | 5 | 4 | 2 | 1 | 4 | 2 |
| 2 | Planisware | 66 | 5 | 4 | 2 | 1 | 3 | 2 |
| 3 | Sciforma | 66 | 5 | 4 | 2 | 1 | 3 | 2 |
| 4 | ServiceNow SPM | 66 | 4 | 4 | 2 | 1 | 5 | 2 |
| 5 | Smartsheet | 64 | 3 | 3 | 4 | 3 | 3 | 4 |
| 6 | Microsoft Project | 62 | 3 | 3 | 4 | 3 | 3 | 3 |
| 7 | Triskell | 62 | 4 | 4 | 2 | 1 | 3 | 3 |
| 8 | Monday.com | 58 | 2 | 2 | 5 | 3 | 3 | 5 |
| – | Workload | 74 | 2 | 5 | 5 | 5 | 3 | 4 |

### Strengths / Limits

- **Planview** — Strengths: The broadest PPM coverage on the grid, with advanced governance and reporting. Limits: Heavy rollout and administration; quote-based pricing.
- **Planisware** — Strengths: Robust suite for large development and investment portfolios. Limits: Significant rollout project; quote-based pricing.
- **Sciforma** — Strengths: Complete multi-BU PPM with mature resource management. Limits: Multi-month rollout project; quote-based pricing.
- **ServiceNow SPM** — Strengths: On the same platform as ITSM: demand, projects, and resources alongside ServiceNow data. Limits: Mostly relevant if ServiceNow is already central; implementation and licenses are quote-based.
- **Smartsheet** — Strengths: Quick to deploy and familiar; good for a portfolio managed through sheets and dashboards. Limits: Portfolio governance and IT capacity must be modeled yourself.
- **Microsoft Project** — Strengths: Proven project scheduling, integrated into the Microsoft ecosystem. Limits: Portfolio and aggregated capacity less developed than in a PPM suite.
- **Triskell** — Strengths: SaaS PPM for mid-size and large companies: arbitration scenarios, resource and budget management, agile, waterfall, or hybrid methods. Limits: Quote-based pricing; rollout and configuration to plan for.
- **Monday.com** — Strengths: Very fast adoption and a visual interface; good for cross-functional coordination. Limits: Little portfolio governance and net capacity for an IT department.
- **Workload** — Strengths: Capacity and allocation layer: conflicts, planned vs actual, setup in about 30 minutes. Limits: Not a full PPM: no multi-BU financial governance or enterprise demand management.

Last reviewed: 2026-10-02

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