# How to Calculate IT Team Capacity: Guide with Formulas 2026

> Learn how to Calculate IT team Capacity with precise formulas and practical examples. Complete guide for IT Directors and managers.

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## How to Calculate IT Team Capacity: Guide with Formulas 2026 ?

Learn how to Calculate IT team Capacity with precise formulas and practical examples. Complete guide for IT Directors and managers. Workload — 14-day free trial at simpleworkload.com.

## Introduction

      Calculating **IT team Capacity** is essential to plan effectively. If you're wondering **how to Calculate IT team Capacity**, this guide gives you the formulas and methods.

## Basic Formula

      **Available Capacity = Theoretical Capacity - Leave - Training - Meetings - Other Absences**

## Calculation Example

### Theoretical Capacity

      220 working days/year (365 days - 104 weekends - 11 public holidays - 30 leave days)

### Deductions

        - Leave: 25 days

        - Training: 5 days

        - Recurring meetings: 10 days

        - Unforeseen buffer: 20 days

### Real Capacity

      220 - 25 - 5 - 10 - 20 = **160 days/year**

## Conclusion

      Calculating IT team Capacity requires taking into account all factors that reduce availability.

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