# Capacity Committee

> The Capacity Committee is Workload’s ritual: a short review (often 30 minutes) where CIO and PMO decide on facts — net capacity, people or teams over 100%, multi-project conflicts, plan vs timesheet. Continue, defer, or stop. Decisions are recorded; Excel is no longer the meeting substrate.

- HTML: https://www.simpleworkload.com/en/capacity-committee
- Markdown: https://www.simpleworkload.com/en/capacity-committee.md

## Capacity Committee

## Capacity Committee: the CIO / PMO trade-off ritual

The Capacity Committee: 30 minutes to decide on net capacity, conflicts, and plan vs actual — without compiling spreadsheets. 14-day Workload trial.

Workload - Capacity Committee

Weekly capacity trade-off ritual for CIOs and IT PMOs.

WebPage

What is the Capacity Committee?

The Capacity Committee is Workload’s ritual: a short review (often 30 minutes) where CIO and PMO decide on facts — net capacity, people or teams over 100%, multi-project conflicts, plan vs timesheet. Continue, defer, or stop. Decisions are recorded; Excel is no longer the meeting substrate.

- Visible net capacity
- Top conflicts > 100%
- Go / defer / stop on record
- Plan vs timesheet
- 30 minutes, not two days of slides

Typical length

30

minutes

Recommended cadence

per week

Alert threshold

100

percent

## Capacity Committee

Decide. Stop compiling.

The ritual that forces the trade-off: real capacity against demand, every week — not a stale PowerPoint.

Prepare your first Capacity Committee on a free trial

### How is it different from a project status meeting?

Status meetings narrate progress. The Capacity Committee decides feasibility: who is overloaded, what to defer, what to accept. Fewer slides, more decisions.

### Weekly or monthly?

Weekly for IT orgs of 20–500 with steady demand. Monthly if the portfolio is frozen. Workload feeds the agenda from load alerts.

### Who should attend?

CIO or deputy, PMO, and managers of bottleneck teams. Business sponsors bring a qualified request, not a wish list.

### How do you prepare without Excel?

Workload lists overloads, movable Soft/Tentative work, and plan vs actual gaps. The PMO challenges; the CIO decides.

### Link to the IT team workload plan?

The workload plan is the material; the Capacity Committee is the decision room. See IT team workload plan.

### Versus a PPM or Jira?

Jira/Monday run tasks. A PPM often owns heavy governance. The Capacity Committee sits on Workload’s operational capacity layer — see pages for CIOs and for IT PMOs.

## Sitemap

- [Markdown sitemap](https://www.simpleworkload.com/sitemap.md)
- [XML sitemap](https://www.simpleworkload.com/sitemap.xml)
- [llms.txt](https://www.simpleworkload.com/llms.txt)
- [llms-full.txt](https://www.simpleworkload.com/llms-full.txt)