# Workload vs Kantata

> Choose Kantata if you sell time: billable staffing, utilization, client budgets, and revenue forecasting. Choose Workload if you run an internal IT department: capacity, cross-project conflicts, timesheets, and committee reporting, with no client billing — 14-day trial, from €59/month.

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## Workload vs Kantata — IT capacity comparison | 2026

Kantata or Workload for an IT department? Verdict in two sentences, comparison table, and FAQ. Workload from €59/month, 14-day trial.

## Workload vs Kantata

Kantata (formerly Mavenlink) is a professional services automation (PSA) solution for consulting and services firms. Workload is the System of Record (SoR) for IT capacity planning — plan, allocate, timesheet, govern, report.

Workload or Kantata for an IT department?

Choose Kantata if you sell time: billable staffing, utilization, client budgets, and revenue forecasting. Choose Workload if you run an internal IT department: capacity, cross-project conflicts, timesheets, and committee reporting, with no client billing — 14-day trial, from €59/month.

Workload is for you if…

Kantata is a better fit if…

- Internal IT department or IT PMO, not a services firm
- No client billing or revenue forecasting to manage
- You want capacity and portfolio trade-offs, not a full PSA
- Fast setup and an IT team budget

- Consulting firm, IT services company, or agency that bills team time
- You need to link staffing, project margin, and invoicing
- Revenue and profitability forecasts per client or project
- Billable utilization as the central indicator

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### Kantata and Workload at a glance

- Criterion
- Kantata
- Workload

Use case

PSA: staffing, billing, profitability

Internal IT department capacity

Central metric

Billable utilization and margin

Net capacity and conflicts

Client billing

Yes, core to the product

No (internal showback / valuation)

Timesheet

Yes, tied to billing

Jira Tempo, Azure DevOps, Toggl, Clockify (Professional)

Target audience

Services firms

IT departments and IT PMOs of 20–500 people

### Is Kantata suited to an internal IT department?

It is a PSA built to sell time. An internal IT department generally does not use its billing; Workload is built for internal IT capacity.

### Does Workload handle client billing?

No. Workload values allocations internally (showback, budget) but does not bill clients. For an IT services company, a PSA is a better fit.

### Are Mavenlink and Kantata the same?

Kantata is the current name of the offering historically known as Mavenlink.

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