What is the Capacity Committee?
The Capacity Committee is Workload’s ritual: a short review (often 30 minutes) where CIO and PMO decide on facts — net capacity, people or teams over 100%, multi-project conflicts, plan vs timesheet. Continue, defer, or stop. Decisions are recorded; Excel is no longer the meeting substrate.
Capacity Committee
Decide. Stop compiling.
The ritual that forces the trade-off: real capacity against demand, every week — not a stale PowerPoint.
Frequently Asked Questions
How is it different from a project status meeting?+
Status meetings narrate progress. The Capacity Committee decides feasibility: who is overloaded, what to defer, what to accept. Fewer slides, more decisions.
Weekly or monthly?+
Weekly for IT orgs of 20–500 with steady demand. Monthly if the portfolio is frozen. Workload feeds the agenda from load alerts.
Who should attend?+
CIO or deputy, PMO, and managers of bottleneck teams. Business sponsors bring a qualified request, not a wish list.
How do you prepare without Excel?+
Workload lists overloads, movable Soft/Tentative work, and plan vs actual gaps. The PMO challenges; the CIO decides.
Link to the IT team workload plan?+
The workload plan is the material; the Capacity Committee is the decision room. See IT team workload plan.
Versus a PPM or Jira?+
Jira/Monday run tasks. A PPM often owns heavy governance. The Capacity Committee sits on Workload’s operational capacity layer — see pages for CIOs and for IT PMOs.