How to Calculate IT Team Capacity: Guide with Formulas 2026
Learn how to Calculate IT team Capacity with precise formulas and practical examples. Complete guide for IT Directors and managers.
Workload Team
Capacity Planning experts for IT Directors with over 10 years of experience
Introduction
Calculating IT team Capacity is essential to plan effectively. If you're wondering how to Calculate IT team Capacity, this guide gives you the formulas and methods.
Basic Formula
Available Capacity = Theoretical Capacity - Leave - Training - Meetings - Other Absences
Calculation Example
Theoretical Capacity
220 working days/year (365 days - 104 weekends - 11 public holidays - 30 leave days)
Deductions
- Leave: 25 days
- Training: 5 days
- Recurring meetings: 10 days
- Unforeseen buffer: 20 days
Real Capacity
220 - 25 - 5 - 10 - 20 = 160 days/year
Conclusion
Calculating IT team Capacity requires taking into account all factors that reduce availability.
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