Workload or Asana for an IT department?
Choose Asana to coordinate day-to-day work and tasks across varied teams, with a workload view of assigned tasks. Choose Workload if you must steer IT department capacity: net capacity, cross-project conflicts, timesheets, and IT director reporting — 14-day trial, from €59/month.
Features by plan
Jira Tempo, Azure DevOps, and Toggl integrations from the Professional plan
The Starter plan includes the full trial and CSV import; native integrations start on Professional.
Compare plans →Workload vs Asana
Asana is a work management tool for tasks, projects, and goals, with a Workload view to balance team load. Workload is the System of Record (SoR) for IT capacity planning — plan, allocate, timesheet, govern, report.
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Asana and Workload at a glance
| Criterion | Asana | Workload |
|---|---|---|
| Nature of the tool | Work and task management | Purpose-built for IT capacity |
| Workload view | Based on the effort of assigned tasks | Net capacity per team and skill |
| Cross-project conflicts | Manual reading | Native detection |
| Timesheet | Depends on plan and integrations | Jira Tempo, Azure DevOps, Toggl, Clockify (Professional) |
| IT reporting | Work dashboards | Committee pack, executive, planned vs actual |
Workload is for you if…
- You want net capacity per team and skill, not only tasks per person
- The same people work on several IT projects in parallel
- Planned vs actual with Jira Tempo / Azure DevOps
- IT director reporting and committee packs
Asana is a better fit if…
- Task and project coordination for varied teams
- A task-based Workload view is enough
- No IT capacity governance or engineering timesheet needed
- A broad collaboration tool rather than a specialized one
Frequently asked questions
Does Asana do IT capacity planning?
Its Workload view helps balance assigned tasks. A net IT capacity view (leave, run work, skills, conflicts across projects) is Workload's job.
Can you use Asana and Workload together?
Yes: Asana for tasks, Workload as the IT capacity and allocation system of record.
Can you migrate from Asana to Workload?
Yes via CSV for teams, projects, and allocations. Detailed tasks stay in Asana.
Does Workload offer a free trial?
Yes — 14-day free trial with no credit card at simpleworkload.com/register. CSV import on Starter (~30 minutes for first setup).
Do you need Jira to use Workload?
No. Workload runs standalone with CSV/Excel import (Starter). Jira Tempo and Azure DevOps integrations are on the Professional plan.
What IT team size is Workload built for?
CIO and IT PMO teams from 20 to 500 people. Below 15 staff Excel may suffice; from 30–50 onward a dedicated tool typically pays off quickly.
Can you migrate from Excel or an existing PPM?
Yes. Workload offers CSV/Excel, Sciforma, and MS Project migration kits with guided wizards. Most IT departments migrate teams and projects in hours.
Does Workload replace full enterprise PPM?
Not at multi-BU PPM parity. Workload is the tactical IT capacity layer (teams, allocations, conflicts, timesheet) — often alongside Sciforma/Planview or replacing Excel.
Which timesheet integrations are available?
Jira Tempo, Azure DevOps, Toggl, and Clockify (Professional plan). Workload compares planned vs actual for CIO reporting and PvA variance.
How does Workload handle intelligent allocation?
Transparent 0–100 scoring (skills ~60%, availability ~40%) with conflict detection — no opaque ML on your data. Generative AI may enrich explanatory text only.