Workload or Kantata for an IT department?
Choose Kantata if you sell time: billable staffing, utilization, client budgets, and revenue forecasting. Choose Workload if you run an internal IT department: capacity, cross-project conflicts, timesheets, and committee reporting, with no client billing — 14-day trial, from €59/month.
Features by plan
Jira Tempo, Azure DevOps, and Toggl integrations from the Professional plan
The Starter plan includes the full trial and CSV import; native integrations start on Professional.
Compare plans →Workload vs Kantata
Kantata (formerly Mavenlink) is a professional services automation (PSA) solution for consulting and services firms. Workload is the System of Record (SoR) for IT capacity planning — plan, allocate, timesheet, govern, report.
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Kantata and Workload at a glance
| Criterion | Kantata | Workload |
|---|---|---|
| Use case | PSA: staffing, billing, profitability | Internal IT department capacity |
| Central metric | Billable utilization and margin | Net capacity and conflicts |
| Client billing | Yes, core to the product | No (internal showback / valuation) |
| Timesheet | Yes, tied to billing | Jira Tempo, Azure DevOps, Toggl, Clockify (Professional) |
| Target audience | Services firms | IT departments and IT PMOs of 20–500 people |
Workload is for you if…
- Internal IT department or IT PMO, not a services firm
- No client billing or revenue forecasting to manage
- You want capacity and portfolio trade-offs, not a full PSA
- Fast setup and an IT team budget
Kantata is a better fit if…
- Consulting firm, IT services company, or agency that bills team time
- You need to link staffing, project margin, and invoicing
- Revenue and profitability forecasts per client or project
- Billable utilization as the central indicator
Frequently asked questions
Is Kantata suited to an internal IT department?
It is a PSA built to sell time. An internal IT department generally does not use its billing; Workload is built for internal IT capacity.
Does Workload handle client billing?
No. Workload values allocations internally (showback, budget) but does not bill clients. For an IT services company, a PSA is a better fit.
Are Mavenlink and Kantata the same?
Kantata is the current name of the offering historically known as Mavenlink.
Does Workload offer a free trial?
Yes — 14-day free trial with no credit card at simpleworkload.com/register. CSV import on Starter (~30 minutes for first setup).
Do you need Jira to use Workload?
No. Workload runs standalone with CSV/Excel import (Starter). Jira Tempo and Azure DevOps integrations are on the Professional plan.
What IT team size is Workload built for?
CIO and IT PMO teams from 20 to 500 people. Below 15 staff Excel may suffice; from 30–50 onward a dedicated tool typically pays off quickly.
Can you migrate from Excel or an existing PPM?
Yes. Workload offers CSV/Excel, Sciforma, and MS Project migration kits with guided wizards. Most IT departments migrate teams and projects in hours.
Does Workload replace full enterprise PPM?
Not at multi-BU PPM parity. Workload is the tactical IT capacity layer (teams, allocations, conflicts, timesheet) — often alongside Sciforma/Planview or replacing Excel.
Which timesheet integrations are available?
Jira Tempo, Azure DevOps, Toggl, and Clockify (Professional plan). Workload compares planned vs actual for CIO reporting and PvA variance.
How does Workload handle intelligent allocation?
Transparent 0–100 scoring (skills ~60%, availability ~40%) with conflict detection — no opaque ML on your data. Generative AI may enrich explanatory text only.