Workload or Resource Guru for an IT department?
Choose Resource Guru to quickly book people, rooms, or equipment and manage leave, without portfolio governance. Choose Workload if you run an IT department: project portfolio, net capacity, skills, timesheets, and executive reporting — 14-day trial, from €59/month.
Features by plan
Jira Tempo, Azure DevOps, and Toggl integrations from the Professional plan
The Starter plan includes the full trial and CSV import; native integrations start on Professional.
Compare plans →Workload vs Resource Guru
Resource Guru is a simple, visual resource booking tool: who is available, when, with booking clash detection. Workload is the System of Record (SoR) for IT capacity planning — plan, allocate, timesheet, govern, report.
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Resource Guru and Workload at a glance
| Criterion | Resource Guru | Workload |
|---|---|---|
| Approach | Resource booking | IT capacity and portfolio |
| Complexity | Simple, quick to adopt | Fuller: projects, skills, conflicts |
| Portfolio and arbitration | Out of scope | Yes (what-if, arbitration) |
| Timesheet | Depends on plan | Jira Tempo, Azure DevOps, Toggl, Clockify (Professional) |
| Target audience | Small teams, agencies | IT departments and IT PMOs of 20–500 people |
Workload is for you if…
- You have an IT project portfolio to arbitrate, not just bookings
- Jira Tempo / Azure DevOps timesheets and planned vs actual
- Skills, run work, and projects across the same teams
- IT director reporting and committee packs
Resource Guru is a better fit if…
- Simple booking of people or equipment
- A small team that wants a clear schedule in minutes
- No portfolio or governance to steer
- Leave and availability as the main need
Frequently asked questions
Is Resource Guru suited to an IT department?
For a small team booking people, yes. Once you need to steer an IT project portfolio and capacity conflicts, Workload is a better fit.
Can you migrate from Resource Guru to Workload?
Yes via CSV: teams, projects, and allocations. Bookings are recreated as project allocations.
How is this different from a simple schedule?
A schedule shows who is booked; Workload computes net capacity, detects multi-project overload, and compares with actuals through timesheets.
Does Workload offer a free trial?
Yes — 14-day free trial with no credit card at simpleworkload.com/register. CSV import on Starter (~30 minutes for first setup).
Do you need Jira to use Workload?
No. Workload runs standalone with CSV/Excel import (Starter). Jira Tempo and Azure DevOps integrations are on the Professional plan.
What IT team size is Workload built for?
CIO and IT PMO teams from 20 to 500 people. Below 15 staff Excel may suffice; from 30–50 onward a dedicated tool typically pays off quickly.
Can you migrate from Excel or an existing PPM?
Yes. Workload offers CSV/Excel, Sciforma, and MS Project migration kits with guided wizards. Most IT departments migrate teams and projects in hours.
Does Workload replace full enterprise PPM?
Not at multi-BU PPM parity. Workload is the tactical IT capacity layer (teams, allocations, conflicts, timesheet) — often alongside Sciforma/Planview or replacing Excel.
Which timesheet integrations are available?
Jira Tempo, Azure DevOps, Toggl, and Clockify (Professional plan). Workload compares planned vs actual for CIO reporting and PvA variance.
How does Workload handle intelligent allocation?
Transparent 0–100 scoring (skills ~60%, availability ~40%) with conflict detection — no opaque ML on your data. Generative AI may enrich explanatory text only.