Compact IT department (25 staff)
Excel + weekly meetings, 8 h/week consolidation
- Plan
- Starter ($59/month)
- Annual savings
- ~$48,000/year
- ROI
- ~320%
- Payback
- ~2 months
ROI Calculator for Capacity Planning
Calculate the return on investment of implementing Workload in your IT department. Get instant results with our interactive calculator.
Last updated :
What ROI can I expect from a capacity planning tool?
For a 50-person IT department, typical annual savings exceed $100,000 (planning time, fewer overloads, better utilization) with Workload Professional (~$179/month). ROI often exceeds 400% with payback in 6–8 weeks. Smaller teams (25 IT) see ~$48,000/year savings on Starter.
Your Current Situation
ROI Results
Annual Benefits
Time Savings€11,000
Overload Reduction€80,000
Utilization Improvement€450,000
Error Reduction€43,200
Total Benefits€584,200
Annual Costs
Total Costs€2,490
Return on Investment
23362%
Payback Period: 0.1 months
Typical ROI results (2026)
Indicative scenarios for internal IT departments moving from Excel or fragmented tools to Workload. Adjust with the calculator above.
Mid-size IT department (50 staff)
MS Project + Tempo, quarterly overloads
- Plan
- Professional ($179/month)
- Annual savings
- ~$102,000/year
- ROI
- ~440%
- Payback
- ~6 weeks
Large IT department (120 staff)
Partial PPM + Excel, Run/Build/Innovation portfolio
- Plan
- Business ($449/month)
- Annual savings
- ~$225,000/year
- ROI
- ~390%
- Payback
- ~1 month
Benchmarks updated
How to Use This Calculator
- Time savings from automated capacity planning (~70%)
- Reduction in team overload situations (~80%)
- Improved resource utilization
- Total annual savings and ROI percentage
Frequently asked questions
What is typical ROI with Workload for a 50-person IT department?
For ~50 IT staff moving from Excel or MS Project to Workload (Professional plan), typical annual savings exceed $100,000 (planning time, fewer overloads, better utilization). ROI is often > 400% with payback in under 2 months. Use the calculator above to refine with your numbers.
How is ROI calculated in this tool?
The calculator aggregates four levers: planning time savings (~70%), overload reduction (~80%), improved resource utilization rate, and fewer allocation errors. Costs include the Workload subscription (Starter, Professional, or Business).
Does the calculator include Jira integration costs?
No — this calculator covers Workload licensing only. Jira Tempo or Atlassian costs remain separate. Jira/Azure DevOps integrations are available from the Professional plan.
Can I get a personalized ROI analysis?
Yes. After simulating, download the report or contact us at /en/contact. Also compare Workload to alternatives: /en/excel-vs-workload and /en/meilleur-outil-capacity-planning.
Compare Workload with alternatives
Detailed comparisons to help you choose the right IT capacity planning approach.